Maine State Fundraising Registration
Resources for charities, businesses, professional fundraisers, and individuals conducting fundraising activities
Maine Nonprofit & Fundraising Company Licenses
Labyrinth provides the state fundraising regulations below as a guide to help you apply for and maintain your ability to fundraise. Need help? We can manage your state registrations for you. Contact us today to learn more.
Maine defines requirements for:
• Charitable Organization Registration
• Commercial Co-Venturer Registration
• Professional Fundraiser Registration
• Individual Nonprofit & Fundraising Licenses
• Charitable Gift Annuity Registration
Need a different state? Visit our 50-state Compliance Guide
Maine Charitable Gift Annuity Registration
NOT REQUIRED
Charitable Gift Annuity licensure is not required on the State level in Maine.
No filing is required, but charities need to meet certain conditions before issuing charitable gift annuities. Maine exempts charities from following insurance regulations regarding charitable gift annuities if the following conditions are met: "A. The organization is a nonprofit organization that is either: (1) An organization to which the Maine Nonprofit Corporation Act applies; or (2) Organized under the laws of a jurisdiction within the United States and qualified as a foreign corporation pursuant to Title 13-B, chapter 12. B. The organization qualifies as a tax-exempt organization under the Internal Revenue Code, Section 501(c)(3) or a successor provision. C. The organization: (1) Has been operating continuously for 5 or more years; (2) Is a parent or subsidiary of a qualified organization; or (3) Is the successor to an organization that meets the requirements of paragraphs A and B and both organizations together have operated continuously for 5 or more years.".
Law: ME Rev Stat. Title 24-A Chapter 1 § 3 and ME Rev Stat. Title 24-A Chapter 9 § 703-A
Maine Charitable Organization Registration
Agency: Maine Office of Professional and Occupation Regulation
Law: Maine Revised Statutes Ann., Title 9, Ch. 385, §§ 5001-5018
Foreign Qualification is Prerequisite: No
Registered Agent (Special Agency) Required? No
Automatic Exemption
Exemption Eligible Organizations:
Law: Maine Revised Statutes Ann., Title 9, Ch. 385, § 5006
Initial Registration
Form: Charitable Organization Application
Filing Method: Mail or Online
Agency Fee: $20
Turnaround: 2 - 3 weeks
Notes:
- Before you Apply -
Domestic Applicants:
Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
Foreign Applicants:
Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
If you will foreign qualify in Maine, obtain a certificate of good standing from your home state to submit during the foreign qualification process. The certificate cannot be more than 90 days old when filing foreign qualification documents.
- How to Apply -
Domestic Applicants:
1. File entity formation documents with the Maine Secretary of State - Bureau of Corporations, Elections, and Commissions.
2. Submit a Charitable Organization Application and all required attachments to the Maine Office of Professional and Occupation Regulation.
Foreign Applicants:
1.Determine whether or not your charity will need to foreign qualify based on your activity in Maine. If not required, skip to number 3.
2. File foreign qualification documents with the Maine Secretary of State - Bureau of Corporations, Elections, and Commissions.
3.Submit a Charitable Organization Application and all required attachments to the Maine Office of Professional and Occupation Regulation.
- Required Attachments -
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Registration Renewal
Form: Charitable Organization Application and Annual Fundraising Activity Report for Charitable Organization
Filing Method: Mail or Online
Agency Fee: $20
Due: Annually by November 30. Renewals can be filed as early as October 1.
Due Date Extension: Maine does not grant extensions for charitable organization registration.
Penalties: There is a $50 late fee for renewals filed within 90 days after the expiration date.
Notes:
Required Attachments:
Change of Fiscal Year
Agency Fee: $0
Turnaround: 1-2 business days
Notes: Email Tammy Reed at tammy.reed@maine.gov to update fiscal year.
Cancellation
Form: Annual Fundraising Activity Report for Charitable Organization
Agency Fee: $0
Notes: To close out your registration, submit a letter indicating your withdrawal request and a final annual fundraising activity report, which can be emailed, faxed, or mailed.
I’ve had great experiences with Labyrinth across two organizations, I definitely recommend their services!
Maine Commercial Co-Venturer Registration
NOT REQUIRED
Commercial Co-venturer licensure is not required on the State level in Maine.
Maine does not currently have a traditional registration requirement for commercial co-venturers, but they may need to follow other regulations before and after fundraising events.
Maine Fundraising Counsel Registration
NOT REQUIRED
Fundraising Counsel licensure is not required on the State level in Maine.
Maine does not currently have a traditional registration requirement for fundraising counsels, but they may need to follow other regulations before and after fundraising events.
Labyrinth has taken the stress out of ensuring our organization is current with all state requirements. Their knowledgeable staff are always available to answer questions and provide guidance giving me peace of mind. I can’t say enough about the value they bring to our organization.
Maine Professional Solicitor License
Agency: Maine Office of Professional and Occupation Regulation
Bond Requirements: $25,000
Initial Registration
Form: Professional Solicitor Application
Filing Method: Mail or online.
Agency Fee: $20
Original Ink: Not required
Notarize: Not required
Before you Apply:
Required Attachments:
Registration Renewal
Filing Method: Online
Agency Fee: $20
Due: Annually by November 30.
Notes:Renewal reminders are sent via email approximately 60 days prior to expiration.
Contract Filing
Agency Fee: $0
Due: A copy of new contracts between a professional solicitor and a charity must be filed within 10 days after entering into the contract.
Law: 9 Maine Rev Stat. § 5008-A.7
Notes: There is no form, simply file a copy of the contract with the department.
Amendment
Agency Fee: $0
Due: As an ongoing condition of licensure, a professional solicitor must notify the director of a change to the information contained in the licensee's application for initial or renewal licensure, including any additional disciplinary or court action taken against the licensee, within 10 days of the change.
Law: 9 Maine Rev Stat. § 5008-A.7
Maine Individual Professional Fundraiser Registration
NOT REQUIRED
Professional Solicitor licensure is not required on the State level in Maine.
Solicitors who are not employed by a professional fundraising firm but operate independently may be required to register. Employees of professional fundraising firms are generally not required to register as an individual solicitor in Maine.
I highly recommend this company for any organization that needs help with state filings. They have excellent customer service, have exceptional pricing, and have a true passion for helping organizations with this service. They are FANTASTIC!!
Thank you, you truly are amazing! And frankly we would be lost in all of this if it wasn’t for you.
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