West Virginia State Fundraising Registration
Resources for charities, businesses, professional fundraisers, and individuals conducting fundraising activities
West Virginia Nonprofit & Fundraising Company Licenses
Labyrinth provides the state fundraising regulations below as a guide to help you apply for and maintain your ability to fundraise. Need help? We can manage your state registrations for you. Contact us today to learn more.
West Virginia defines requirements for:
• Charitable Organization Registration
• Commercial Co-Venturer Registration
• Professional Fundraiser Registration
• Individual Nonprofit & Fundraising Licenses
• Charitable Gift Annuity Registration
Need a different state? Visit our 50-state Compliance Guide
West Virginia Charitable Organization Registration
Agency: West Virginia Secretary of State - Charitable Organizations Division
Law: West Virginia Code §29-19-1 through 29-19-6
Foreign Qualification is Prerequisite: No
Registered Agent (Special Agency) Required? No
Initial Registration
Form: Registration of Charitable Organization
Filing Method: Mail or Online
Agency Fee: $15 if the organization raised less than $1M and $50 if the organization raised more than $1M.
Turnaround: 4-6 weeks
Notes:
- Before you Apply -
All Applicants:
- How to Apply -
Domestic Applicants:
1. File entity formation documents with the Alabama Secretary of State.
2. Submit a Registration of Charitable Organization form and all required attachments to the West Virginia Secretary of State - Charitable Organizations Division or create an account and file online.
Foreign Applicants:
1. Determine whether or not your charity will need to foreign qualify based on your activity in Alabama. If not required, skip to number 3.
2. File foreign qualification documents with the West Virginia Secretary of State - Business and Licensing Division.
3. Submit a Registration of Charitable Organization form and all required attachments to the West Virginia Secretary of State - Charitable Organizations Division or create an account and file online.
- Required Attachments -
Registration Renewal
Form: Registration of Charitable Organization (Renewal)
Filing Method: Mail or Online
Agency Fee: $15 if the organization raised less than $1M and $50 if the organization raised more than $1M.
Due: Annually by the anniversary date of registration. Renewals can be filed as early as 60 days prior to the expiration date.
Due Date Extension:
Due dates can be extended for 90 days beyond the original due date by emailing your request to charities@wvsos.gov.
Notes:
Required Attachments:
Change of Fiscal Year
Agency Fee: $0
Turnaround: 1-2 business days
Notes: Email the state to inform them of the change.
Cancellation
Agency Fee: $0
Notes: To close out your registration, submit a renewal marked "Final" and include financial statements.
I’ve had great experiences with Labyrinth across two organizations, I definitely recommend their services!
West Virginia Commercial Co-Venturer Registration
NOT REQUIRED
Commercial Co-venturer licensure is not required on the State level in West Virginia.
West Virginia does not currently have a traditional registration requirement for commercial co-venturers, but they may need to follow other regulations before and after fundraising events.
Labyrinth has taken the stress out of ensuring our organization is current with all state requirements. Their knowledgeable staff are always available to answer questions and provide guidance giving me peace of mind. I can’t say enough about the value they bring to our organization.
West Virginia Charitable Gift Annuity Registration
Agency: West Virginia Offices of the Insurance Commissioner
Law: WV Code § 33-13B-1 et seq.
Organization Age Requirement: 3 years of continuous existence immediately preceeding licensure.
Minimum Unrestricted Cash or Cash Equivalent Requirement: $300,000
Initial Registration
Notes: West Virginia charities must provide notice on the day they first enter into a charitable gift annuity agreement. Notices must identify the organization, certify that the organization is a charity and that the annuities issued are qualified charitable gift annuities, and be signed by an officer or director.
Registration Renewal
NOT REQUIRED
I highly recommend this company for any organization that needs help with state filings. They have excellent customer service, have exceptional pricing, and have a true passion for helping organizations with this service. They are FANTASTIC!!
West Virginia Professional Fundraiser Registration
Agency: West Virginia Secretary of State - Charitable Organizations Division
Law: WV Code § 29-19-9
Bond Requirements: $10,000
Initial Registration
Form: Form CHF: Registration Statement of Professional Solicitor
Filing Method: Mail or online.
Agency Fee: $100
Registration Renewal
Form: Form CHF: Registration Statement of Professional Solicitor (Renewal)
Filing Method: Mail or Online
Agency Fee: $100
Due: Annually
Contract Filing
Agency Fee: $0
Due: Every written contract or agreement between professional fund-raising counsels or solicitors and charitable organization must be filed with the Secretary of State within 10 days after the parties have entered into such an agreement.
West Virginia Individual Professional Fundraiser Registration
NOT REQUIRED
Professional Solicitor licensure is not required on the State level in West Virginia.
Solicitors who are not employed by a professional fundraising firm but operate independently may be required to register. Employees of professional fundraising firms are generally not required to register as an individual solicitor in West Virginia.
Thank you, you truly are amazing! And frankly we would be lost in all of this if it wasn’t for you.
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