New Jersey Fundraising Registration Requirements

New Jersey State Fundraising Registration

Resources for charities, businesses, professional fundraisers, and individuals conducting fundraising activities

 

New Jersey Nonprofit & Fundraising Company Licenses

Labyrinth provides the state fundraising regulations below as a guide to help you apply for and maintain your ability to fundraise. Need help? We can manage your state registrations for you. Contact us today to learn more.


New Jersey defines requirements for:

•  Charitable Organization Registration

•   Commercial Co-Venturer Registration

•  Professional Fundraiser Registration

•   Individual Nonprofit & Fundraising Licenses

•  Charitable Gift Annuity Registration


Need a different state? Visit our 50-state Compliance Guide


New Jersey Charitable Organization Registration

Agency:   New Jersey Division of Consumer Affairs - Charities Registration Section

Law:   New Jersey Statutes Ann. § 45:17A-18 et seq.

Foreign Qualification is Prerequisite:  No

Registered Agent (Special Agency) Required? No

Initial Registration

Filing Method:   Online

Agency Fee: $30-$250, depending on gross contributions.

Turnaround:  6 - 8 months

Notes:

  • The CFO and another authorized officer must sign. Signatures need not be notarized.
  • Some New Jersey counties and municipalities may require charities that solicit in-person to register prior to fundraising.
  • - Before you Apply -

    Domestic Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • If your charity meets the audit threshold, obtain an audited financial report to submit with your registration application.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

  • Foreign Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • If your charity meets the audit threshold, obtain an audited financial report to submit with your registration application.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
  • If you will foreign qualify in New Jersey, obtain a certificate of good standing from your home state to submit during the foreign qualification process. The certificate cannot be more than 30 days old when filing foreign qualification documents.

  • - How to Apply -

    Domestic Applicants:

    1. Form an entity by completing the online form on the Division of Revenue and Enterprise Services website.

    2. Create a My New Jersey account online and complete the charity registration application through the New Jersey Division of Consumer Affairs - Charities Registration Section.


    Foreign Applicants:

    1. Determine whether or not your charity will need to foreign qualify based on your activity in New Jersey. If not required, skip to number 3.

    2. Foreign qualify by completing the online form on the Division of Revenue and Enterprise Services website.

    3. Create a My New Jersey account online and complete the charity registration application through the New Jersey Division of Consumer Affairs - Charities Registration Section.


    - Required Attachments -

  • IRS Form 990
  • Audited financials (if applicable)
  • Articles of incorporation
  • Either IRS determination letter or IRS form 1023
  • Bylaws
  • List of officers and directors
  • Trust the #1 Choice for State Charitable Registration
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    Registration Renewal

    Filing Method:   Online

    Agency Fee:   $30-$250, depending on gross contributions.

    Due:

  • Annually within 6 months after the close of your fiscal year. So if your fiscal year ends December 31, renewal is due by June 30.
  • There is no official start to the renewal period, so renewals may be submitted as soon as financials become available for the most recently completed fiscal year.
  • Due Date Extension:

    Due dates can be extended for 6 months beyond the original due date by submitting a request for extension through the online portal along with the expected renewal fee.

    Penalties: There is a $25 late fee for renewals filed after the due date.

    Notes: Note the list of attachments required. Large organizations may need to provide audited financial statements.

    Required Attachments:

  • IRS form 990
  • Audited financials (if applicable)
  • List of officers and directors
  • Only if amended: IRS determination letter, articles of incorporation, and bylaws
  • Contract Filing

    Form:   There is no form, simply submit a cover letter and a copy of the charitable sales agreement with the required fee.

    Filing Method:   Mail

    Agency Fee:  $30

    Due: Every charitable organization which permits a charitable sales promotion to be conducted on its behalf, shall obtain a written contract from the commercial co-venturer and shall file a copy of the agreement with the Division of Consumer Affairs Charities Registration Section at least 10 days prior to the initiation of that charitable sales promotion. 

    Notes: The charitable sales promotion contract must include, but is not limited to, the following information:

    1. A description of the charitable sales promotion, solicitation, or venture undertaken, and dates to be commenced and terminated;
    2. The name and address of the charitable organization and of the commercial co-venturer;
    3. The dollar amount or percent per unit of goods or services purchased or used that will benefit the charitable organization or purpose. If the actual dollar amount or percent cannot reasonably be determined prior to the final date of the charitable sales promotion, the commercial co-venturer shall disclose an estimated dollar amount or percent. Any such estimate shall be reasonable and shall be based upon all of the relevant facts known to the commercial co-venturer and the charitable organization regarding the charitable sales promotion;
    4. A requirement that the commercial co-venturer provide the charitable organization with the gross amount of income received by the commercial co-venturer attributable to the charitable sales promotion, solicitation or venture undertaken; and
    5. A provision clearly and conspicuously stating that the parties are subject to the Act and the rules of this chapter.

    How to Apply: The charity must be registered to solicit charitable contributions or otherwise exempt for the contract to be accepted.

    Change of Fiscal Year

    Filing Method:  Online

    Notes: Use the DCA portal and start a renewal registration. You can enter the new fiscal year end month and renew for that year.

    Cancellation

    Agency Fee:  $0

    Notes: To close out your registration, submit a letter asking to cancel the registration and that the registration number be "retired".


     
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    New Jersey Commercial Co-Venturer Registration

    Commercial co-venturer means any person, including, but not limited to, any assignee, subcontractor, independent contractor or successor in interest, who, for profit or other consideration is regularly and primarily engaged in trade or commerce other than in connection with the raising of funds or any other thing of value for a charitable organization, and who advertises that the purchase or use of his goods, services, entertainment or any other thing of value will benefit a charitable organization or charitable purpose.

    NOT REQUIRED

    Commercial Co-venturer licensure is not required on the State level in New Jersey.

    New Jersey does not currently have a traditional registration requirement for commercial co-venturers, but they may need to follow other regulations before and after fundraising events.

    Contract Filing

    Form: There is no form, simply submit a cover letter and a copy of the charitable sales agreement with the required fee.

    Agency Fee:  $30

    Due: Every charitable organization which permits a charitable sales promotion to be conducted on its behalf, shall obtain a written contract from the commercial co-venturer and shall file a copy of the agreement with the Division of Consumer Affairs Charities Registration Section at least 10 days prior to the initiation of that charitable sales promotion.

    Notes:   The charitable sales promotion contract must include, but is not limited to, the following information:

    1. A description of the charitable sales promotion, solicitation, or venture undertaken, and dates to be commenced and terminated;
    2. The name and address of the charitable organization and of the commercial co-venturer;
    3. The dollar amount or percent per unit of goods or services purchased or used that will benefit the charitable organization or purpose. If the actual dollar amount or percent cannot reasonably be determined prior to the final date of the charitable sales promotion, the commercial co-venturer shall disclose an estimated dollar amount or percent. Any such estimate shall be reasonable and shall be based upon all of the relevant facts known to the commercial co-venturer and the charitable organization regarding the charitable sales promotion;
    4. A requirement that the commercial co-venturer provide the charitable organization with the gross amount of income received by the commercial co-venturer attributable to the charitable sales promotion, solicitation or venture undertaken; and
    5. A provision clearly and conspicuously stating that the parties are subject to the Act and the rules of this chapter.

    Financial Reporting

    Filing Method:   Online

    Agency Fee:   $10

    Due: Charities must file a promotion report within 40 days of the expiration of every commercial co-venture charitable sales promotion. For campaign contracts lasting more than 12 months, a charitable organization shall file an interim report within 40 days of the end of each of the charitable organization’s fiscal years. The charitable organization may file the final report within 40 days after the expiration of the contract or service agreement or at the end of the last fiscal year of the contract.


     
    Labyrinth has taken the stress out of ensuring our organization is current with all state requirements. Their knowledgeable staff are always available to answer questions and provide guidance giving me peace of mind. I can’t say enough about the value they bring to our organization.

    Beth Lyons, Director of Development, Homes for Our Troops



    New Jersey Fund-Raising Counsel Registration

    Fund raising counsel means any person, including, but not limited to, any assignee, subcontractor, independent contractor or successor in interest, who is retained by a charitable organization for a fixed fee or rate to plan, manage, advise, consult or prepare material for or with respect to the solicitation in this State of contributions for a charitable organization, but who does not solicit contributions or employ, procure or engage any compensated person to solicit contributions.  A bona fide salaried officer, employee, or volunteer of a charitable organization shall not be deemed to be a fund raising counsel.  No attorney, accountant or banker who renders professional services to a charitable organization or advises a person to make a charitable contribution during the course of rendering professional services to that person shall be deemed, as a result of the professional service or advice rendered, to be a fund raising counsel.

    Agency:   New Jersey Division of Consumer Affairs - Charities Registration Section

    Law:   45 NJ Stat. § 17A-27

    Bond Requirements: $20,000

    Notes: The bond is only required if the fundraising counsel will have custody or access to the charitable organization's money.

    Initial Registration

    Form: Form CRI-500P: Fund-Raising Counsel Initial Registration

    Agency Fee:   $250

    Registration Renewal

    Form: Form CRI-500PR: Fund-Raising Counsel Renewal Registration

    Agency Fee:   $250

    Due: Annually by June 30.

    Contract Filing

    Form: Form CRI-500A: Contract Filing Form

    Agency Fee:   $30

    Due: File a contract filing form at least 10 days prior to the start of each solicitation campaign.

    Financial Reporting

    Form: Form SR1: Campaign Report of Charitable Solicitation by an Independent Paid Fund Raiser or Fund-Raising Counsel (With custody of contributions) or Form SR2: Campaign Report of Charitable Solicitation by an Independent Paid Fund Raiser or Fund-Raising Counsel (Without custody of contributions)

    Agency Fee:   $10

    Due: Within 40 days after a campaign has ended and within 40 days after the end of each of the charitable organization's fiscal years for multi-year contracts.



    New Jersey Paid Fund-Raiser Registration

    Independent paid fund raiser means any person, including, but not limited to, any assignee, subcontractor, independent contractor or successor in interest, who for compensation performs for or on behalf of a charitable organization any service in connection with which contributions are or will be solicited in this State by that compensated person or by any compensated person he employs, procures, or engages, directly or indirectly to solicit contributions. A bona fide salaried officer, employee, or volunteer of a charitable organization shall not be deemed to be an independent paid fund raiser. No attorney, accountant or banker who advises a person to make a charitable contribution during the course of rendering professional services to that person shall be deemed, as a result of that advice, to be an independent paid fund raiser.

    Agency:   New Jersey Division of Consumer Affairs - Charities Registration Section

    Law:   45 NJ Stat. § 17A-27

    Bond Requirements: $20,000

    Initial Registration

    Form: Form CRI-500P: Independent Paid Fund Raiser or Fund-Raising Counsel Initial Registration Statement

    Agency Fee:   $250

    Before you Apply:

  • The application must be be signed and sworn to by the principal officer of the organization
  • The fundraising firm is required to individually register all employees prior to the person acting as a solicitor for their organization.
  • Registration Renewal

    Form: Form CRI-500PR: Independent Paid Fund Raiser or Fund-Raising Counsel Renewal Registration Statement

    Agency Fee:   $250

    Due: Annually by June 30.

    Contract Filing

    Form: Form CRI-500A: Contract Filing Form

    Agency Fee:   $30

    Due: File a contract filing form at least 10 days prior to the start of each solicitation campaign.




    New Jersey Solicitor of an Independent Paid Fund Raiser Registration

    Agency:   New Jersey Division of Consumer Affairs - Charities Registration Section

    Initial Registration

    Form: Form CRI-500S: Solicitor of an Independent Paid Fund Raiser Initial Registration and Renewal Registration

    Agency Fee:   $15

    Original Ink:   Not required

    Notarize: Not Required


    Registration Renewal

    Form: Form CRI-500S: Solicitor of an Independent Paid Fund Raiser Initial Registration and Renewal Registration (Renewal)

    Agency Fee:   $15

    Due:   Annually by June 30.

    Original Ink:   Not required

    Notarize: Not Required


     
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    New Jersey Charitable Gift Annuity Registration

    Agency:   New Jersey Department of Banking and Insurance - Division of Insurance

    Law:   NJ Rev. Stat. § 17B:17-13.1

    Audit Requirements:   Audited financial statements are required with the annual permit renewal.

    Initial Registration

    Form: Application for Special Permit

    Agency Fee:  $100

    Notarize:  Required

    Notes:   Proof of entity registration and charitable registration are required with the application. Charities must maintain a segregated reserve fund that covers the current value of all outstanding annuity payments plus the greater of $100,000 or 10% of the reserve fund.

    Registration Renewal

    Form:   Annual Statement

    Agency Fee:   $0

    Due:   Within 120 days of the end of the calendar year. Permission may be granted for the filing to be made on a fiscal year basis.

    Notes:   An annual statement should be filed even if the organization did not issue annuities.


     
    Thank you, you truly are amazing! And frankly we would be lost in all of this if it wasn’t for you.

    Lisa Strand, Operations Coordinator, Life is Good Playmakers



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