New York State Fundraising Registration

Resources for charities, businesses, professional fundraisers, and individuals conducting fundraising activities

New York Nonprofit & Fundraising Company Licenses

Labyrinth provides the state fundraising regulations below as a guide to help you apply for and maintain your ability to fundraise. Need help? We can manage your state registrations for you. Contact us today to learn more.

New York defines requirements for:

• Charitable Organization Registration

• Commercial Co-Venturer Registration

• Professional Fundraiser Registration

• Individual Nonprofit & Fundraising Licenses

• Charitable Gift Annuity Registration

Need a different state? Visit our 50-state Compliance Guide

New York Charitable Organization Registration

Agency: New York Attorney General - Charities Bureau

Law: New York Executive Law, Article 7a, §§ 171-a to 177, Not-For-Profit Corporation Law § 101 et seq.

Foreign Qualification is Prerequisite: No

Registered Agent (Special Agency) Required? No

One-Time Exemption Registration

Exemption Eligible Organizations:

Religious organizations

Educational institutions and organizations defined in Section 6-5A-1 NMSA 1978

Persons soliciting for an individual or group that has suffered a medical or other catastrophe if the individual or group is identified by name at the time of the solicitation, the purpose for the solicited contribution is clearly stated, and the gross contributions collected, without any deductions for or by the solicitor or any other person, are deposited directly to an account in the name of the individual or group in a local federally insured financial institution established for that sole purpose and solely used for the direct benefit of the named individual or group as beneficiary

Initial Registration

Filing Method: Online

Agency Fee: $25, payable to "NYS Department of Law"

Turnaround: 2 - 3 weeks

Notes:

The president and CFO / treasurer must sign.

Some New York counties and municipalities may require charities that solicit in-person to register prior to fundraising.

- Before you Apply -

Domestic Applicants:

Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.

Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

Foreign Applicants:

Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.

Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

If you will foreign qualify in New York, obtain a certificate of good standing from your home state to submit during the foreign qualification process. If your home state does not issue certificates of good standing, instead submit a certified copy of your articles of incorporation and all amendments.

- How to Apply -

Domestic Applicants:

1. File entity formation documents with the New York Department of State - Division of Corporations, State Records and Uniform Commercial Code.

2. File foreign qualification documents with the New York Department of State - Division of Corporations, State Records and Uniform Commercial Code.

- Required Attachments -

Articles of incorporation

Bylaws

A copy of the bylaws adopted by the applicant

List of officers and directors

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Registration Renewal

Form: Form CHAR 500: Annual Filing for Charitable Organizations

Filing Method: Mail or Online

Agency Fee: $25 for 7A organizations. $0-$1,500 depending on net worth for EPTL organizations. Dual filers pay 7A and EPTL fees.

Due:

Annually within 4.5 months after the close of your fiscal year. So if your fiscal year ends December 31, renewal is due by May 15.

There is no official start to the renewal period, so renewals may be submitted as soon as financials become available for the most recently completed fiscal year.

Due Date Extension:

Due dates are automatically extended for 180 days beyond the original due date.

Notes:

7A filers are registered to solicit in New York under Article 7-A of the New York Executive Law.

EPTL filers are registered under the New York Estates, Powers, and Trusts Law because they hold assets or conduct activities for charitable purposes in New York.

Required Attachments:

IRS form 990

Audited financials (if applicable)

Change of Fiscal Year

Agency Fee: $0

Turnaround: 1-2 business days

Notes: Email Charbur.CharBur@ag.ny.gov to update fiscal year.

Cancellation

Agency Fee: $0

Notes: In order to close out your registration, simply submit a letter requesting the close, and explaining why it is necessary. The organization must be current with all filings before it can close out.

I’ve had great experiences with Labyrinth across two organizations, I definitely recommend their services!

Killjan Anderson – USA BASKETBALL

New York Commercial Co-Venturer Registration

NOT REQUIRED

Commercial Co-venturer licensure is not required on the State level in New York.
New York does not currently have a traditional registration requirement for commercial co-venturers, but they may need to follow other regulations before and after fundraising events.

Labyrinth has taken the stress out of ensuring our organization is current with all state requirements. Their knowledgeable staff are always available to answer questions and provide guidance giving me peace of mind. I can’t say enough about the value they bring to our organization.

Beth Lyons, Director of Development, Homes for Our Troops

New York Charitable Gift Annuity Registration

Agency: New York Department of Financial Services

Law: NY ISC § 1110

Organization Age Requirement: 10 years of continuous existence immediately preceeding licensure.

Initial Registration

Agency Fee: $0

Notes: In order to apply for a charitable gift annuity permit, a charity must have tax exempt status and adopt a board resolution pertaining to annuities and naming the segregated trust. The application process includes submitting proof of tax exemption, financial reports showing segregation of assets, and other documents. New York also offers exemptions from the permit requirement for charities whose reserve fund requirement is less than $1,000,000.

Registration Renewal

Form: There is no renewal form.

Agency Fee: $0

Due: Annually by March 1.

I highly recommend this company for any organization that needs help with state filings. They have excellent customer service, have exceptional pricing, and have a true passion for helping organizations with this service. They are FANTASTIC!!

Jacquelyn Bussotti, Human Resources Manager, Parkinson’s Foundation

New York Professional Fundraiser Registration

Agency: New York Attorney General - Charities Bureau

Law: NY EXC Law § 173

Bond Requirements: $10,000

Initial Registration

Form: CHAR 013: Professional Fund Raiser Registration Statement

Agency Fee: $800

Original Ink: Not Required

Notarize: Not Required

Required Attachments:

Copies of all current contracts with charitable organizations required to be registered under the statute that were not previously filed

Copies of all organizing documents, amendments to organizing documents, certificates of assumed name and “doing business as” (d/b/a) certificates that were not previously filed

Registration Renewal

Form: https://www.charitiesnys.com/fund_raising_professionals_new.html

Agency Fee: $800

Due:Annually

Contract Filing

Agency Fee: $0

Due: File a contract certification at least 10 days prior to the start of each solicitation campaign.

Notes: Every contract entered into pursuant to subdivision one of this section shall contain, in a conspicuous typeface:

A concise, accurate statement of the charitable organization's right to cancel;

A concise, accurate statement of the period during which the contract may be cancelled;

Financial Reporting

Form: CHAR 037: Professional Fundraising Interim/Closing Statement

Agency Fee: $0

Due: Within 90 days after a campaign has ended and within 15 months after the start of contract commencement for campaigns lasting more than a year and annually thereafter.

New York Individual Nonprofit & Fundraising Licenses

Agency: New York Attorney General - Charities Bureau

Initial Registration

Form: CHAR 012: Professional Solicitor Registration Statement

Agency Fee: $80

Original Ink: Not required

Notarize: Not required

Registration Renewal

Form: https://www.charitiesnys.com/professional_solicitors_new.html

Agency Fee: $80

Due: Annually

Thank you, you truly are amazing! And frankly we would be lost in all of this if it wasn’t for you.

Lisa Strand, Operations Coordinator, Life is Good Playmakers

Learn about fundraising in other jurisdictions:

Alabama	Alaska	Arizona	Arkansas	California	Colorado
Connecticut	Delaware	D.C.	Florida	Georgia	Hawaii
Idaho	Illinois	Indiana	Iowa	Kansas	Kentucky
Louisiana	Maine	Maryland	Massachusetts	Michigan	Minnesota
Mississippi	Missouri	Montana	Nebraska	Nevada	New Hampshire
New Jersey	New Mexico	New York	North Carolina	North Dakota	Ohio
Oklahoma	Oregon	Pennsylvania	Rhode Island	South Carolina	South Dakota
Tennessee	Texas	Utah	Vermont	Virginia	Washington
West Virginia	Wisconsin	Wyoming

Trust the #1 Choice
for State Charitable Registration

More nonprofits choose Labyrinth
than any other service provider

New York Fundraising Registration Requirements

New York State Fundraising Registration

Resources for charities, businesses, professional fundraisers, and individuals conducting fundraising activities

New York Nonprofit & Fundraising Company Licenses

Labyrinth provides the state fundraising regulations below as a guide to help you apply for and maintain your ability to fundraise. Need help? We can manage your state registrations for you. Contact us today to learn more.

New York defines requirements for:

• Charitable Organization Registration

• Commercial Co-Venturer Registration

• Professional Fundraiser Registration

• Individual Nonprofit & Fundraising Licenses

• Charitable Gift Annuity Registration

Need a different state? Visit our 50-state Compliance Guide