New York Fundraising Registration Requirements

New York State Fundraising Registration

Resources for charities, businesses, professional fundraisers, and individuals conducting fundraising activities

 

New York Nonprofit & Fundraising Company Licenses

Labyrinth provides the state fundraising regulations below as a guide to help you apply for and maintain your ability to fundraise. Need help? We can manage your state registrations for you. Contact us today to learn more.


New York defines requirements for:

•  Charitable Organization Registration

•   Commercial Co-Venturer Registration

•  Professional Fundraiser Registration

•   Individual Nonprofit & Fundraising Licenses

•  Charitable Gift Annuity Registration


Need a different state? Visit our 50-state Compliance Guide


New York Charitable Organization Registration

Agency:  New York Attorney General - Charities Bureau

Law:   New York Executive Law, Article 7a, §§ 171-a to 177, Not-For-Profit Corporation Law § 101 et seq.

Foreign Qualification is Prerequisite:  No

Registered Agent (Special Agency) Required? No

Initial Registration

Filing Method:   Online

Agency Fee:  $25, payable to "NYS Department of Law"

Turnaround:  2 - 3 weeks

Notes:

  • The president and CFO / treasurer must sign.
  • Some New York counties and municipalities may require charities that solicit in-person to register prior to fundraising.
  • - Before you Apply -

    Domestic Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

  • Foreign Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
  • If you will foreign qualify in New York, obtain a certificate of good standing from your home state to submit during the foreign qualification process. If your home state does not issue certificates of good standing, instead submit a certified copy of your articles of incorporation and all amendments.

  • - How to Apply -

    Domestic Applicants:

    1. File entity formation documents with the New York Department of State - Division of Corporations, State Records and Uniform Commercial Code.

    2. File foreign qualification documents with the New York Department of State - Division of Corporations, State Records and Uniform Commercial Code.


    - Required Attachments -

  • Articles of incorporation
  • Bylaws
  • A copy of the bylaws adopted by the applicant
  • List of officers and directors
  • Trust the #1 Choice for State Charitable Registration
    Contact Us Today

    Registration Renewal

    Form:   Form CHAR 500: Annual Filing for Charitable Organizations

    Filing Method:   Mail or Online

    Agency Fee:  $25 for 7A organizations. $0-$1,500 depending on net worth for EPTL organizations. Dual filers pay 7A and EPTL fees.

    Due:

  • Annually within 4.5 months after the close of your fiscal year. So if your fiscal year ends December 31, renewal is due by May 15.
  • There is no official start to the renewal period, so renewals may be submitted as soon as financials become available for the most recently completed fiscal year.
  • Due Date Extension:

    Due dates are automatically extended for 180 days beyond the original due date.

    Notes:

  • 7A filers are registered to solicit in New York under Article 7-A of the New York Executive Law.
  • EPTL filers are registered under the New York Estates, Powers, and Trusts Law because they hold assets or conduct activities for charitable purposes in New York.
  • Required Attachments:

  • IRS form 990
  • Audited financials (if applicable)
  • Change of Fiscal Year

    Agency Fee:  $0

    Turnaround:   1-2 business days

    Notes: Email Charbur.CharBur@ag.ny.gov to update fiscal year.

    Cancellation

    Agency Fee:  $0

    Notes: In order to close out your registration, simply submit a letter requesting the close, and explaining why it is necessary. The organization must be current with all filings before it can close out.


     
    I’ve had great experiences with Labyrinth across two organizations, I definitely recommend their services!

    Killjan Anderson – USA BASKETBALL


    New York Commercial Co-Venturer Registration

    NOT REQUIRED

    Commercial Co-venturer licensure is not required on the State level in New York.
    New York does not currently have a traditional registration requirement for commercial co-venturers, but they may need to follow other regulations before and after fundraising events.


     
    Labyrinth has taken the stress out of ensuring our organization is current with all state requirements. Their knowledgeable staff are always available to answer questions and provide guidance giving me peace of mind. I can’t say enough about the value they bring to our organization.

    Beth Lyons, Director of Development, Homes for Our Troops


    New York Charitable Gift Annuity Registration

    Agency:   New York Department of Financial Services

    Law:   NY ISC § 1110

    Organization Age Requirement:   10 years of continuous existence immediately preceeding licensure.

    Initial Registration

    Agency Fee:  $0

    Notes:   In order to apply for a charitable gift annuity permit, a charity must have tax exempt status and adopt a board resolution pertaining to annuities and naming the segregated trust. The application process includes submitting proof of tax exemption, financial reports showing segregation of assets, and other documents. New York also offers exemptions from the permit requirement for charities whose reserve fund requirement is less than $1,000,000.


    Registration Renewal

    Form:  There is no renewal form.

    Agency Fee:  $0

    Due:  Annually by March 1.


     
    I highly recommend this company for any organization that needs help with state filings. They have excellent customer service, have exceptional pricing, and have a true passion for helping organizations with this service. They are FANTASTIC!!

    Jacquelyn Bussotti, Human Resources Manager, Parkinson’s Foundation



    New York Professional Fundraiser Registration

    Agency:   New York Attorney General - Charities Bureau

    Law:   NY EXC Law § 173

    Bond Requirements: $10,000

    Initial Registration

    Form: CHAR 013: Professional Fund Raiser Registration Statement

    Agency Fee:   $800

    Original Ink: Not Required

    Notarize: Not Required

    Required Attachments:

  • Copies of all current contracts with charitable organizations required to be registered under the statute that were not previously filed
  • Copies of all organizing documents, amendments to organizing documents, certificates of assumed name and “doing business as” (d/b/a) certificates that were not previously filed

  • Registration Renewal

    Form:  https://www.charitiesnys.com/fund_raising_professionals_new.html

    Agency Fee:   $800

    Due:Annually


    Contract Filing

    Agency Fee:   $0

    Due: File a contract certification at least 10 days prior to the start of each solicitation campaign.

    Notes: Every contract entered into pursuant to subdivision one of this section shall contain, in a conspicuous typeface:

    A concise, accurate statement of the charitable organization's right to cancel;

    A concise, accurate statement of the period during which the contract may be cancelled;


    Financial Reporting

    Form:   CHAR 037: Professional Fundraising Interim/Closing Statement

    Agency Fee:   $0

    Due: Within 90 days after a campaign has ended and within 15 months after the start of contract commencement for campaigns lasting more than a year and annually thereafter.




    New York Individual Nonprofit & Fundraising Licenses

    Agency:  New York Attorney General - Charities Bureau


    Initial Registration

    Form:  CHAR 012: Professional Solicitor Registration Statement

    Agency Fee:  $80

    Original Ink:  Not required

    Notarize:  Not required


    Registration Renewal

    Form:  https://www.charitiesnys.com/professional_solicitors_new.html

    Agency Fee:  $80

    Due:  Annually


     
    Thank you, you truly are amazing! And frankly we would be lost in all of this if it wasn’t for you.

    Lisa Strand, Operations Coordinator, Life is Good Playmakers



    Learn about fundraising in other jurisdictions: