Ohio Fundraising Registration Requirements

Ohio State Fundraising Registration

Resources for charities, businesses, professional fundraisers, and individuals conducting fundraising activities

 

Ohio Nonprofit & Fundraising Company Licenses

Labyrinth provides the state fundraising regulations below as a guide to help you apply for and maintain your ability to fundraise. Need help? We can manage your state registrations for you. Contact us today to learn more.


Ohio defines requirements for:

•  Charitable Organization Registration

•  Commercial Co-Venturer Registration

•  Professional Fundraiser Registration

•  Individual Nonprofit & Fundraising Licenses

•  Charitable Gift Annuity Registration


Need a different state? Visit our 50-state Compliance Guide


Ohio Charitable Organization Registration

Agency:   Ohio Attorney General

Law:   Ohio Revised Code Ann. § 1716.01 et seq., Ohio Revised Code §§ 109.23 to 109.32

Foreign Qualification is Prerequisite:  No

Registered Agent (Special Agency) Required? No

One-Time Exemption Registration

Exemption Eligible Organizations:

Charitable Trust Act Exemptions:

  • Any governmental unit. For purposes of this paragraph, "governmental unit" means a political subdivision, agency, department, county, parish, municipal corporation, instrumentality or other unit of the government of the United States, a state, or a foreign country.
  • Organizations which are organized and operated exclusively for religious purposes. These include churches, conventions and associations of churches, or integrated auxiliaries of a church.
  • Educational institutions which normally maintain a regular faculty and curriculum and normally have a regular body of pupils or students in attendance at the place where its educational activities are carried on
  • Charitable trusts in which all charitable interests are contingent, revocable, or subject to an unlimited power of invasion for purposes other than charitable purposes
  • Charitable trusts which are not located in Ohio. For purposes of this paragraph, a charitable trust is located in Ohio and must register if not otherwise exempt if it is incorporated or otherwise organized in Ohio, conducts program services in Ohio or has assets in Ohio. For the purpose of this paragraph, "assets" includes cash, inventory, equipment, real estate, securities, investments, financial accounts and any other property
  • Charitable Organizations Act Exemptions:

  • Charities with less than $25,000 in gross revenue and assets during the preceding fiscal year
  • Any religious agencies and organizations, and charities, agencies, and organizations operated, supervised, or controlled by a religious organization
  • Any educational institution, when solicitation of contributions is confined to alumni, faculty, trustees, or the student membership and their families
  • Any public primary or secondary school, when solicitation of contributions is confined to alumni, faculty, or the general population of the local school district
  • Any booster club that is organized and operated in conjunction with and for the benefit of students of public primary or secondary schools
  • Every person other than an individual, when solicitation of contributions for a charitable purpose or on behalf of a charitable organization is confined to its existing membership, present or former employees, or present or former trustees
  • Filing Method: Online

    Agency Fee: $0

    Law: ORC § 1716.03 and OAC 109:1-1-02

    Notes:

  • The registration requirement for charities in Ohio is established in two separate sections of law, meaning that charities may be exempt under one act but required to register under the other.
  • Charities should file an online request for exemption determination if they believe they are exempt. Exemptions do not expire as long as the organization continues to qualify under the exemption criteria.
  • Initial Registration

    Filing Method:   Online

    Agency Fee:   $0 for organizations that have not yet solicited in Ohio. Fees range from $0-$200, depending on contributions, for organizations that have previously solicited in Ohio.

    Turnaround:  1 weeks

    Original Ink:  Not required

    Notarize:  Not required

    Notes:

  • The CFO / treasurer must sign
  • Some Ohio counties and municipalities may require charities that solicit in-person to register prior to fundraising.
  • - Before you Apply -

    Domestic Applicants:

    Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.

    Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.


    Foreign Applicants:

    Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.

    Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

    If you will foreign qualify in Ohio, obtain a certificate of good standing from your home state to submit during the foreign qualification process. The certificate cannot be more than 90 days old when filing foreign qualification documents.


    - How to Apply -

    Domestic Applicants:

    1. File entity formation documents with the Ohio Secretary of State.

    2. Create a filing account online and complete a charitable registration through the Ohio Attorney General's office.


    Foreign Applicants:

    1. Determine whether or not your charity will need to foreign qualify based on your activity in Ohio. If not required, skip to number 3.

    2. File foreign qualification documents with the Ohio Secretary of State.

    3. Create a filing account online and complete a charitable registration through the Ohio Attorney General's office.


    - Required Attachments -

  • IRS form 990
  • Articles of incorporation
  • Bylaws
  • IRS determination letter
  • List of officers and directors
  • Trust the #1 Choice for State Charitable Registration
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    Registration Renewal

    Filing Method:   Online

    Agency Fee:   $0-200, depending on contributions received from Ohio residents during the preceding fiscal year

    Due:

  • Annually within 4.5 months after the end of your fiscal year. So if your fiscal year ends December 31, then renewal is due by May 15.
  • There is no official start to the renewal period, so renewals may be submitted as soon as financials become available for the most recently completed fiscal year.
  • Due Date Extension:

    Due dates are automatically extended for 180 days beyond the original due date.

    Original Ink:  Not required

    Notarize:   Not required

    Penalties:   There is a $200 late fee.

    Required Attachments:

  • List of officers and directors
  • Change of Fiscal Year

    Agency Fee:  $0

    Turnaround:   1-2 business days

    Notes: Email the state to inform them of the change.


     
    I’ve had great experiences with Labyrinth across two organizations, I definitely recommend their services!

    Killjan Anderson – USA BASKETBALL


    Ohio Commercial Co-Venturer Registration

    NOT REQUIRED

    Commercial Co-venturer licensure is not required on the State level in Ohio.

    Ohio does not currently have a traditional registration requirement for commercial co-venturers, but they may need to follow other regulations before and after fundraising events.


     
    Labyrinth has taken the stress out of ensuring our organization is current with all state requirements. Their knowledgeable staff are always available to answer questions and provide guidance giving me peace of mind. I can’t say enough about the value they bring to our organization.

    Beth Lyons, Director of Development, Homes for Our Troops


    Ohio Charitable Gift Annuity Registration

    NOT REQUIRED

    Charitable Gift Annuity licensure is not required on the State level in Ohio.

    Ohio statutes do not address charitable gift annuities, but the state generally considers charities that issue annuities exempt from insurance regulation.


     
    I highly recommend this company for any organization that needs help with state filings. They have excellent customer service, have exceptional pricing, and have a true passion for helping organizations with this service. They are FANTASTIC!!

    Jacquelyn Bussotti, Human Resources Manager, Parkinson’s Foundation



    Ohio Fundraising Counsel Registration

    With some limited exceptions, a fund-raising counsel is any person, group, or other entity that, for compensation, plans, manages, advises, consults, or prepares material for or with respect to the solicitation in Ohio of contributions for any charitable organization or at any time has custody of contributions from a solicitation, but does not solicit contributions and does not employ, procure, or otherwise engage any compensated person to solicit contributions; see ORC 1716.01.

    Fund-raising counsel are required to register with the Ohio Attorney General only if they will at any time have custody of charitable contributions from a solicitation conducted in Ohio.

    Agency:   Ohio Attorney General

    Law:   O.R.C. § 1716.05

    Notes: The fundraising counsel registration is only required of counsels that collect or at any time have custody of charitable contributions.

    Initial Registration

    Filing Method: Online

    Agency Fee:   $200

    Registration Renewal

    Filing Method: Online

    Agency Fee:   $200

    Due: Annually by March 31

    Financial Reporting

    Form: Solicitation Campaign Financial Report

    Agency Fee:   $0

    Due: Within 90 days after a campaign has ended and on the anniversary of commencement for campaigns lasting more than a year.

    Notarize: Required


    Ohio Professional Solicitor Registration

    With some limited exceptions, a professional solicitor is any person, group, or other entity that, for compensation, performs on behalf of or for the benefit of a charitable organization any service in connection with which contributions are or will be solicited in Ohio by the compensated professional or by any person it employs, procures, or otherwise engages directly or indirectly to solicit contributions; see Ohio Revised Code (ORC) Section 1716.01.

    Agency:   Ohio Attorney General

    Bond Requirements:   $25,000

    Initial Registration

    Filing Method: Online

    Agency Fee:   $200

    Registration Renewal

    Filing Method: Online

    Agency Fee:   $200

    Due: Annually by March 31..

    Contract Filing

    Form: Solicitation Notice

    Agency Fee:   $0

    Due: File a solicitation notice prior to the start of each solicitation campaign.

    Notarize: Required


    City of Columbus Charitable Solicitations Permit

    Agency:  City of Columbus Department of Public Safety

    Law:   Columbus Code of Ordinances Ch. 525

    Initial Registration

    Form: Charitable Solicitations Application

    Agency Fee:   $60

    Registration Renewal

    Form: Charitable Solicitations Application (Renewal)

    Agency Fee:   $60

    Due: Annually by the date of issuance.


    City of Columbus Professional Fundraiser License

    Agency:   City of Columbus Department of Public Safety

    Initial Registration

    Form: Professional Fundraiser Application

    Agency Fee:   $20 application fee + $150 license fee.

    Registration Renewal

    Form: Professional Fundraiser Application (Renewal)

    Agency Fee:   $20 application fee + $150 license fee.

    Due: Annually by December 31.




    Ohio Individual Professional Fundraiser Registration

    NOT REQUIRED

    Professional Solicitor licensure is not required on the State level in Ohio.

    Solicitors who are not employed by a professional fundraising firm but operate independently may be required to register. Employees of professional fundraising firms are generally not required to register as an individual solicitor in Ohio.


     
    Thank you, you truly are amazing! And frankly we would be lost in all of this if it wasn’t for you.

    Lisa Strand, Operations Coordinator, Life is Good Playmakers



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