Wisconsin State Fundraising Registration

Resources for charities, businesses, professional fundraisers, and individuals conducting fundraising activities

 

Wisconsin Nonprofit & Fundraising Company Licenses

Labyrinth provides the state fundraising regulations below as a guide to help you apply for and maintain your ability to fundraise. Need help? We can manage your state registrations for you. Contact us today to learn more.


Wisconsin defines requirements for:

•  Charitable Organization Registration

•   Commercial Co-Venturer Registration

•  Professional Fundraiser Registration

•   Individual Nonprofit & Fundraising Licenses

•  Charitable Gift Annuity Registration


Need a different state? Visit our 50-state Compliance Guide


Company Licenses

Wisconsin Nonprofit & Fundraising Company Licenses

Wisconsin Bingo License

Game Type:

Bingo

Agency:Wisconsin Division of Gaming - Office of Charitable Gaming
Organization Age Requirement:

3 years of continuous existence immediately preceeding licensure.

Age Restrictions:

Participants must be at least 18 years old. Minors accompanied by a parent or legal guardian are allowed to play bingo.

Prize Limits:

The maximum bingo prize is $2,500 for a single event and $500 for a single game.

Foreign Qualification is Prerequisite:Not Set
Exam Required?Not Set
Registered Agent (Special Agency) Required?Not Set

Initial Registration

Agency:Wisconsin Division of Gaming - Office of Charitable Gaming
Form:

Bingo License Application

Agency Fee:

$10 fee for each bingo occasion + $5 fee for the designated member.

Registration Renewal

Agency:Wisconsin Division of Gaming - Office of Charitable Gaming
Form:

Bingo License Application (Renewal)

Agency Fee:

$10 fee for each bingo occasion + $5 fee for the designated member.

Due:

Annually by the end of the 12 month licensing period. Licensing periods begin on the first of the month during which the first bingo event is held.

Notes:

Bingo reports must be filed every 6 months along with the occupational tax payment.

Wisconsin Charitable Gift Annuity Registration

Not required



Charitable Gift Annuity licensure is not required on the State level in Wisconsin.

No filing is required, but charities need to meet certain conditions before issuing charitable gift annuities.

Law:

WI Stat. § 632.65

Wisconsin Charitable Organization Registration

Agency:Wisconsin Department of Financial Institutions (DFI) - Division of Corporate and Consumer Services - Charitable Organizations and Fund Raisers Section
Law:

Wisconsin Statutes Ch.202; Wisconsin Administrative Code, Chapter RL 5

Foreign Qualification is Prerequisite:No
Exam Required?Not Set
Registered Agent (Special Agency) Required?No

Automatic Exemption

Exemption Eligible Organizations:
  • A person that is exempt from filing a federal annual information return under section 6033 (a) (3) (A) (i) and (iii) and (C) (i) of the Internal Revenue Code
  • A candidate for national, state, or local office or a political party or other committee or group required to file financial information with the federal elections commission or a filing officer under s. 11.0102 (1)
  • Charitable organizations which do not intend to raise or actually receive contributions in excess of $25,000 during a fiscal year and all of their functions are performed by volunteers and no assets or income are paid to any officer or member of the charitable organization
  • A fraternal, civic, benevolent, patriotic, or social organization that solicits contributions solely from its membership
    • If a charitable organization would otherwise be exempt under par. (a) 3., but it raises or receives more than $25,000, it shall, within 30 days after the date on which its contributions exceed this amount, register as required under sub. (1).
  • A veterans organization incorporated under ch. 188 or chartered under federal law or the service foundation of such an organization recognized in the bylaws of the organization
  • A nonprofit, postsecondary educational institution accredited by a regional accrediting agency or association approved under 20 USC 1099b, or an educational institution and its authorized charitable foundations that solicit contributions only from its students and their families, alumni, faculty, trustees, corporations, foundations, and patients
  • A person soliciting contributions for the relief of a named individual if all contributions, without any deductions, are given to the named individual
  • A state agency, as defined in s. 20.001 (1), or a local governmental unit, as defined in s. 605.01 (1)
  • A private school, as defined in s. 118.165
  • Any corporation established by an act of the United States Congress that is required by federal law to submit to Congress annual reports, fully audited by the United States Department of Defense
Law:

WI Stat § 202.12(5)

Initial Registration

Form:

Form 296: Charitable Organization Registration Application

Filing Method:

Mail

Agency Fee:

$15

Turnaround:

4-6 weeks

Notes:
  • Note the list of 17 attachments that first-time registrants must attach to the application. This includes disclosing contracts with professional fundraisers.
  • The Preseident and CFO must sign. Signatures must be notarized.
  • Some Wisconsin counties and municipalities may require charities that solicit in-person to register prior to fundraising.
Before you Apply:

Domestic Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • If your charity meets the audit threshold, obtain an audited financial report to submit with your registration application.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

Foreign Applicants:

  • Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
  • If your charity meets the audit threshold, obtain an audited financial report to submit with your registration application.
  • Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
  • If you will foreign qualify in Wisconsin, obtain a certificate of good standing from your home state to submit during the foreign qualification process. The certificate cannot be more than 60 days old when filing foreign qualification documents.
How to Apply:

Domestic Applicants:

  1. File entity formation documents with the Wisconsin Department of Financial Institutions (DFI) - Corporation Section.
  2. Submit a Charitable Organization Registration Application and all required attachments to the Wisconsin Department of Financial Institutions - Division of Banking.

Foreign Applicants:

  1. Determine whether or not your charity will need to foreign qualify based on your activity in Wisconsin. If not required, skip to number 3.
  2. File foreign qualification documents with the Wisconsin Department of Financial Institutions (DFI) - Corporation Section.
  3. Submit a Charitable Organization Registration Application and all required attachments to the Wisconsin Department of Financial Institutions - Division of Banking.
Required Attachments:
  • IRS form 990
  • Audited financials (if applicable)
  • Charter/Articles of Incorporation/Agreement of Association/Instrument of Trust/other organizational instrument
  • Bylaws (unless organized as a trust)
  • IRS determination letter (or IRS form 1023 if exemption is pending)
  • List of officers and directors
  • List of persons with final custody of contributions
  • List of persons responsible for final distribution of contributions
  • List of states where you currently have a Charitable Organization license (met if provided on IRS 990)
  • Form #2252 or similar for officers/exec. personnel convicted of a misd./felony/pending charges (if applicable) 
  • Explanation statement for any denied/revoked registrations or pending proceedings  (if applicable)
  • Explanation statement if ever enjoined from soliciting contributions or any pending proceedings (if applicable)
  • Professional fundraiser or fundraising counsel contracts
  • Certificate of Incorporation (foreign applicants only) 
  • A certificate of good standing (foreign applicants only) 
  • List of other states where registered to solicit
  • Organizations ByLaws 
  • IRS Determination Letter regarding approval of 501(c)3 status if you are tax exempt. A state approval letter is also acceptable.
    • Provide IRS Form 1023 or 1023EZ if 501(c)3 status is pending

Registration Renewal
Charitable Registration Renewal

Filing Method:

Online

Agency Fee:

$54

Due:
  • Annually by July 31. An organization that files an initial registration on or after June 1 does not need to renew their registration until the following calendar year. If an initial registration is filed before June 1, renewal must be filed by July 31 of the same calendar year.
  • Renewals can be filed online as early as June 1.
Due Date Extension:

Wisconsin does not grant extensions for charitable organization registration.

Penalties:

There is a $25 late fee.

Notes:
  • There are two renewal filings for charitable organizations: charitable registration renewal and charitable organization annual report.
  • This annual renewal is different than the corporate annual financial report filed with DFI.
  • The renewal period closes September 30th. After this date, you must file a new initial registration.
  • You may not file for an extension of the due date.
  • A CPA audit is required for large nonprofits.
Required Attachments:

  • List of officers and directors

Registration Renewal
Charitable Organization Annual Financial Report

Form:

Annual Financial Reports may be filed on one of three forms that your firm can use based on qualifying factors.

Filing Method:

Mail or email DFICharitableOrgs@wi.gov

Agency Fee:

$0

Due:

You must file an annual financial report within 12 months after the close of your fiscal year if you received >$5,000 in contributions.

Notes:
  • There are two renewal filings for charitable organizations: charitable registration renewal and charitable organization annual report.
Required Attachments:
  • IRS form 990
  • Audited financials (if applicable)
  • Form 1952 WISCONSIN – Supplement to Financial Report. 
  • A full list of the organization’s board of directors, officers and trustees. Please
    include the individual’s name, address and title. 
  • A list of states that have issued a license, registration, permit or other formal
    authorization to the organization to solicit contributions. 
  • If applicable: 
    •  An audited financial statement conducted according to Generally Accepted Accounting Principles for an organization that has received $500,000 or more in contribution during its fiscal year; OR
    • A reviewed or audited financial statement conducted according to Generally Accepted Accounting Principles for an organization which has received $300,000 - $499,999 in contributions during the fiscal year

Change of Fiscal Year

Form:

Form 1952 or Form 308

Agency Fee:

$0

Turnaround:

1-2 business days

Notes:

Submit the short year financials during the standard renewal process.

Cancellation

Agency Fee:

$0

Notes:

To close out your registration, send a letter including the charity name, FEIN, date of closure, and reason for closure in writing.

Wisconsin Commercial Co-Venturer Registration

Not required



Commercial Co-venturer licensure is not required on the State level in Wisconsin.

Wisconsin does not currently have a traditional registration requirement for commercial co-venturers, but they may need to follow other regulations before and after fundraising events.

“Fund-raising counsel" means a person who, for compensation, plans, manages, advises, consults, or prepares material for, or with respect to, solicitation in this state for a charitable organization, but who does not solicit in this state or employ, engage, or provide any person who is paid to solicit in this state. “Fund-raising counsel" does not include any of the following:
(a) An attorney, investment counselor, or employee of a financial institution who, in the normal course of his or her work as an attorney, investment counselor, or employee of a financial institution, advises a person to make a contribution.
(b) A bona fide employee, volunteer, or salaried officer of a charitable organization.

Wisconsin Fundraising Counsel Registration

Agency:Wisconsin Department of Financial Institutions (DFI) - Division of Corporate and Consumer Services - Charitable Organizations and Fund Raisers Section
Foreign Qualification is Prerequisite:Not Set
Bond Requirements:

$20,000

Exam Required?Not Set
Registered Agent (Special Agency) Required?Not Set

Automatic Exemption

Agency Fee:

$0

Notes:

Fundraising counsels that do not have custody of contributions may not be required to register. See sections A and B of the Application for Registration as a Fund-Raising Counsel to determine whether or not you will need to register.

Registration Renewal

Form:

Form 294: Application for Registration as a Fund-Raising Counsel (Renewal)

Agency Fee:

$50

Due:

Annually by August 31.

Contract Filing

Agency Fee:

$0

Due:

Before a fund-raising counsel performs any material services for a charitable organization that is required to be registered, the charitable organization and the fund-raising counsel shall contract in writing, and the fund-raising counsel shall file the contract with the department.

Pursuant to s. 202.11(7), Stats., a professional fund-raiser is a person who, for compensation, solicits in Wisconsin or employs, engages, or provides, directly or indirectly, another person who is paid to solicit. Professional fund-raiser does not include:

an attorney, investment counselor, or employee of a financial institution who, in the normal course of his or her work as an attorney, investment counselor, or employee of a financial institution, advises a person to make a charitable donation a bona fide employee, volunteer, wholly-owned subsidiary, or salaried officer of a charitable organization an employee of a temporary help agency who is placed with a charitable organization a bona fide employee of a professional fundraiser that is registered in Wisconsin

Wisconsin Professional Fundraiser Registration

Agency:Wisconsin Department of Financial Institutions (DFI) - Division of Corporate and Consumer Services - Charitable Organizations and Fund Raisers Section
Foreign Qualification is Prerequisite:Not Set
Bond Requirements:

$5,000 for fundraisers that do not have custody of contributions and $20,000 for fundraisers that do have custody of contributions.

Exam Required?Not Set
Registered Agent (Special Agency) Required?Not Set

Initial Registration

Form:

Form 294: Application for Registration as a Professional Fund-Raiser or Fund-Raising Counsel

Agency Fee:

$50

Original Ink:Not required
Notarize:Not required
Required Attachments:
  • A List of States that have issued the applicant a license, registration, permit, or other formal authorization to solicit contributions.
  • Form 1941: Professional Fund-raiser Solicitation Notice
    • A professional fund-raiser is required by ss. 202.14(3) and (4), Stats., to file a completed solicitation notice and copies of all contracts with the department before performing services under a contract with a charitable organization which is required to be registered under s. 202.12(1), Stats. If the applicant does not currently have a contract with a charitable organization that is required to be registered in Wisconsin, please so indicate in the cover letter you submit with the application.
  • Form 201: Professional Fund-Raiser Bond (custodial) or  Form 203: Professional Fund-Raiser Bond (non-custodial)

Registration Renewal

Form:

Form 294: Application for Registration as a Professional Fund-Raiser or Fund-Raising Counsel (Renewal)

Agency Fee:

$107

Due:

Annually by August 31.

Original Ink:Not required
Notarize:Not required

Contract Filing

Form:

Form 1941: Professional Fund-Raiser Solicitation Notice

Agency Fee:

$0

Due:

File a solicitation notice prior to the start of the performance of a contract with a charity.

Notes:

The contract must include all of the following:

  • The name of the professional fund-raiser.
  • The name of the charitable organization.
  • The beginning and expiration dates of the contract.
  • The terms of the contract, including a clear description of the services to be performed by the professional fund-raiser.
  • A clear statement of the financial arrangement between the professional fund-raiser and the charitable organization, including, if applicable, a statement of all of the following:
    • The percentage or dollar amount of the total funds collected on behalf of the charitable organization that shall be paid to, or retained by, the charitable organization.
    • The percentage or dollar amount of the total funds collected on behalf of the charitable organization that shall be paid to the professional fund-raiser or any other person for purposes other than the exclusive benefit of the charitable organization's charitable purposes.
    • The fixed fee, if any, to be received by the professional fund-raiser.
    • All contractual expenses to be incurred by the professional fund-raiser but charged to the charitable organization. This list of expenses shall contain specific dollar amounts or projected estimates of these costs.
    • The costs per unit for the services to be provided and the projected number of units to be provided.
  • The signature of an owner or principal officer of the professional fund-raiser and the signatures of 2 authorized officers, directors, or trustees of the charitable organization.

Financial Reporting

Agency Fee:

$0

Due:

Within 90 days after the close of a fundraising contract and by the anniversary of the signing of a contract lasting more than 1 year.

Notes:

A final accounting of each fundraising event should be kept for 3 years and presented upon request.

Wisconsin Raffle License

Game Type:

Raffles

Agency:Wisconsin Division of Gaming - Office of Charitable Gaming
Organization Age Requirement:

3 years of continuous existence immediately preceeding licensure.

Foreign Qualification is Prerequisite:Not Set
Exam Required?Not Set
Registered Agent (Special Agency) Required?Not Set

Initial Registration

Agency:Wisconsin Division of Gaming - Office of Charitable Gaming
Form:

Original Raffle License Application

Agency Fee:

$25

Registration Renewal

Agency:Wisconsin Division of Gaming - Office of Charitable Gaming
Form:

Annual Raffle Renewal Application

Agency Fee:

$25

Due:

Annually by the end of the 12 month licensing period. Licensing periods begin on the first of the month during which the first raffle event is held.

Individual Licenses

Wisconsin Individual Nonprofit & Fundraising Licenses

Wisconsin Individual Professional Fundraiser Registration

Not required



Professional Solicitor licensure is not required on the State level in Wisconsin.

Solicitors who are not employed by a professional fundraising firm but operate independently may be required to register. Employees of professional fundraising firms are generally not required to register as an individual solicitor in Wisconsin.



Learn about fundraising in other jurisdictions: